Administration

Prof Rohit Sinha

Dean
Research & Development
0361- 2582082
dornd@iitg.ac.in

Prof Sanasam Ranbir Singh

Associate Dean
Research & Development
0361- 2582132
adornd@iitg.ac.in

Mr. Dip Jyoti Dutta

Assistant Registrar
&
Head, R&D Cell
Research & Development
0361- 2583089
rndadmin@iitg.ac.in

Mr. Manash Jyoti Pathak

Assistant Registrar
Research & Development
3080
ar_rnd@iitg.ac.in

RnDOPs

Mr. Piyush Prasad

System Engineer
0361-258-2759
piyush67@rnd.iitg.ac.in
ernd@iitg.ac.in

Mr. Bhubneswar Das

Junior Technical Superintendent
0361-258-2759
bhubneswar@iitg.ac.in
ernd@iitg.ac.in

Finance & Accounts

Mr.Sunil Sarma

Accounts Officer
0361-258-3091
ssarma@iitg.ac.in

Ms. Priya Devi

Junior Accountant
0361-258-3091
priyadevi@iitg.ac.in

1. Checking and forwarding of all Tally Vouchers.
2. Checking and forwarding of bills to Internal Audit.
3. Processing of payment sheet related to physical Fund.
4. Bank Reconciliation.
5. All Foreign payments, Custom Duty payment and records in Tally.
6. 15 CA form preparation.
7. Updating of IT-TDS in Payroll.
8. Matters related to R&D’s Banker.
9. Preparation of Final account.
10. Matter related to SWF.
11. All other issues related to F&A, II&SI of R&D section.
12. Payment of Govt. dues.
13. Verification of No Dues documents.
14. Providing payment transfer information to the recipients.
15. Any other work assigned / decided by Competent Authority.

Mr. Debasish Das

Office Assistant
0361-258-3091
debasishdas8721@rnd.iitg.ac.in

1. All the matters related to PFMS Registration, Payments, Expenditure upload, Fund Tracking etc.
2. Payments of Salary through PFMS portal.
3. All kinds of payments through PFMS portal.
4. Tally voucher preparation for all Temporary Advance.
5. Regularisation of PFMS payment optional entry in Tally.
6. Reconciliation of bank accounts.
7. Providing PFMS payment transfer information to the recipients.
8. Any other work assigned / decided by Competent Authority.

Ms. Prostuti Parasar

Office Assistant
0361-258-3091
prostuti.pp@rnd.iitg.ac.in

1. Project staff salary update in Tally and records of salary fund transfer.
2. Receipt of Cheque, DD, Online against advance refund, course registration fee, sample charges and other receipts and records in Tally, deposit in bank.
3. Records of project fund receipt & overhead.
4. Reconciliation of bank accounts.
5. Records for IT-TDS, GST-TDS.
6. Regularisation of payment optional entry in Tally.
7. Providing payment information to the recipients.
8. Payments Through MahaCNA Portal.
9. Preparation Of project Invoice.
10. Assisting R&D UC team / CA during UC preparation.
11. Records of Inter Sectional matters like II&SI funds.
12. Preparation of all kind of settlement voucher in Tally (Advance, TA/DA etc.)
13. Any other work assigned / decided by Competent Authority.

Mr. Shyam Sunder Thakur

Office Assistant
0361-258-3091
shyam3131254@rnd.iitg.ac.in

1. Preparation of payment vouchers against Purchase Order in Tally.
2. Preparation of payment vouchers against Advertisement Bills, Transportation Bills, Food & Accommodation Bills.
3. Fellowship/Assistantship Voucher preparation.
4. Preparation of all kind of settlement voucher in Tally (Advance, TA/DA etc.)
5. All types of reimbursement vouchers.
6. Preparation of honorarium payment vouchers.
7. Records of TDS 192 A deductions.
8. 15 CA form preparation.
9. Reconciliation of bank accounts.
10. Payments through PFMS.
11. Providing payment information to the recipients.
12. Communicating with vendors as per requirements.
13. Any other work assigned / decided by Competent Authority.

Mr. Ashim Das

Junior Accountant
0361-258-3091
ashimd@iitg.ac.in

1. All the matters related to PFMS Registration, Payments, Expenditure upload, Fund Tracking etc.
2. Payments of Salary through PFMS portal.
3. All kinds of payments through PFMS portal.
4. Tally voucher preparation for all Temporary Advance.
5. Regularisation of PFMS payment optional entry in Tally.
6. Reconciliation of bank accounts.
7. Providing PFMS payment transfer information to the recipients.
8. Any other work assigned / decided by Competent Authority.

Human Resource

Mrs. Deepali Bhuyan

Senior Superintendent
0361-258-2133
d.bhuyan@iitg.ac.in

1. Project Staff Recruitment(ADHOC).

  • Processing of application for ADHOC recruitment in RnDOPs.
  • Circulation of Advertisement for recruitment in notice board
  • Processing of selection committee report (ADHOC) in RnDOPs
    and also the hardcopy.
  • Offer letter generation-RnDOPs(ADHOC).

2. Extension of tenure of Project Staff and Independent Researchers.
3. Issuing of Extension Office Order.
4.Resignation of project staff and Independent Researchers.
5. Leave of Project Staff and Independent Researchers.
6. NOC and financial support letter for both faculty and project staff.
8.Matters related to Project Staff Temporary Accommodation.
9. Payment of arrears etc.

Ms. Ruthi Nemhoikim Vaiphei

Junior Assistant
0361-258-2133
rnvaiphei@iitg.ac.in

1. IPDF recruitment, joining, leave, fellowship disbursement
2. Project Staff Recruitment(Contractual).


3. Project staff salary disbursement
4. Other matters related to project staff (Employment Verification etc).
5. RTI Matters
6. Imprest

Ms. Pinky Patowary

Office Assistant
0361-258-2133
pinkyp@rnd.iitg.ac.in

1. Joining matters related to project staff and independent researchers.
2. Issuance of Joining Office Order and ID card of Project Staff and Independent Researchers.
3. Issue of No Dues Certificate, release order, experience certificate for project staff.
4.Other matters related to project staff (salary slip, employer certificate etc.)
5. Maintaining database related to project staff and IPDF..
6. Project staff salary updation in database (including IRs). 7. Managing the entire process of Contractual Recruitment of Project Staff.
8. Assisting in the salary preparation of the project staff.

Miscellaneous

Ms. Karishma Rubab

Junior Assistant
0361-258-2135
karishma.rubab@iitg.ac.in

Currently on Maternity Leave

Mr. Manas Kumar Sarma

Superintendent
0361-258-2135
mks@iitg.ac.in

1. Project Registration.
2. Fund Tracking.
3. Contact with Funding agency for any dispute arising.
4. Learning & Applying module of new funding patterns like MAHACNA/ Holding account etc.
5. Fund Distribution in Projects.
6. New Bank Account Opening for ZBSA.
7. RBI TSA Account Opening.
8. Provide Data for Annual report/ NIRF Ranking/ QS Ranking etc.
9. Questions & queries asked by the Ministries.
10. Any Misc. Work of the R&D Section & Co-ordination among the teams for completing a task.
11. Taking Care of the basic requirements of the R&D section.
12. Payment & Reimbursement from R&D Contingency (69.15)
13. Forwarding Guest House Indent
14. TARE Projects Attendance forwardation and Payment of Fellowship for TARE.

Ms. Moromi Das

Junior Office Assistant
0361-258-2135
moromi@rnd.iitg.ac.in


1. Bill processing (Newspaper, vehicle, guest house, food bill.
2. Verification of settlement of temporary advance.
3. Temporary Advance settlement BMR .
4. Reimbursement.
5. Reimbursement BMR.
6. Deposit slip BMR and update.
7. Payment of honorarium.
8. Other Misc payment.
9. Inter head and inter project fund transfer.

Purchase

Mr. Narayan Kalita

Senior Superintendent
0361-258-2134
narayank@iitg.ac.in

1. Indigenous order >5 lakh
2. Import order <5 lakh
3. Uploading open NIQ in web page >5 lakh
4. All matters related to Institute committees (IBSC, IHEC, IRSC etc.)
5. Follow up of indents after three months
6. Misc. paper processing (MOU, NDA etc.)
7. Newspaper Advertisement
8. NIQ generation [ in absence of Madhusmita Gogoi]
9. I-STEM related matters

Mrs. Swapna Kalita

Office Assistant
0361-258-2134
swapnakalita33@rnd.iitg.ac.in

Indigenous sanction/purchase order/Foreign Purchase order <2.5 lakhs
2. Purchase less than 5 Lakhs (Non direct Purchase)
3. RC Verification , record keeping and validation

Ms. Dipjyoti Kalita

Office Assistant
0361-258-2134
dpkalita92@rnd.iitg.ac.in

1. Issue of P.O. against all indent cum sanction sheet
2. Issue of Rate contract P.O.
3. Issue of E-Way Bill-Online
4. Regular update of P.O. database
5. Misc. BMR Update
6. Ledger entry of all P.O.

Mr. Kamalesh Goswami

Office Assistant
0361-258-2134
kamalesh123@rnd.iitg.ac.in

1. Processing of Bills including Final settlement of bills against all P.O. (Equipment & Consumables)
2. Stock entry of bills.
3. PBG record maintenance
4. Vendor Profile maintenance
5. BMR Allocation of Purchase Order
6. BMR update of Purchase Order
7. AMC payment.
8. Advance payment (90% payment/payment through bank).
9. Advance to vendor (WT/DD).

Ms. Pratibha Mandal

Junior Assistant
0361-258-2134
mandalpratibha@iitg.ac.in

1. Export formalities.
2. Custom clearance documents (preparation & follow up)
3. Custom Clearance bill.
4. Bill of entry records.
5. Advance to clearing agent.
6. Import orders >5 lakh.
7. Initiation of Forex payment (Wire transfer/LC payments) [Later part to be done by Priya Devi].
8. NIQ generation

Utilization Certificates

Mrs. Kajal Lata Brahma

Junior Accountant
0361-258-3088
kajallata@iitg.ac.in

1. Preparation of UC & SOE (Projects, Consultancy & NPDF)
2. Preparation of Note sheet for UC
3. Refund of interest/Unspent balance to Funding agency
4. Tracking of UC sent for signature
5. Final UC after reconciliation with account records
6. Reconciliation of bank accounts
7. NTRP BharatKosh payment
8. Reconciliation of bank accounts

Mr. Upam Sarmah

Junior Assistant
0361-258-3088
upam.sarmah@iitg.ac.in

1. Preparation of UC & SOE (Projects, Consultancy & NPDF)
2. Preparation of Note sheet for UC
3. Refund of interest/Unspent balance to Funding agency
4. Tracking of UC sent for signature
5. Final UC after reconciliation with account records
6. NTRP BharatKosh payment.
7. Automation of UC

Mrs. Dhitismita Deka

Office Assistant
0361-258-3088

On Maternity Leave

1. Preparation of UC & SOE (Projects, Consultancy & NPDF)
2. Preparation of Note sheet for UC
3. Refund of interest/Unspent balance to Funding agency
4. Tracking of UC sent for signature
5. Final UC after reconciliation with account records
6. NTRP BharatKosh payment

Ms. Shyna Kormokar

Office Assistant
0361-258-3088
shyna_kormokar@rnd.iitg.ac.in

1. Preparation of UC & SOE (Projects, Consultancy & NPDF)
2. Preparation of Note sheet for UC
3. Refund of interest/Unspent balance to Funding agency
4. Tracking of UC sent for signature
5. Final UC after reconciliation with account records
6. Reconciliation of bank accounts
7. NTRP BharatKosh payment
8. Reconciliation of bank accounts

Assistant Project Officer

Ms. Veda Smiha Baruah

Assistant Project Officer
0361-258-2134
vedabaruah@rnd.iitg.ac.in

1. Manage R&D activities of the centre under supervision of Dean and Associate Dean of R&D.
2. Assist faculty members across the institute in writing and developing research proposals.
3. Identifying potential sources of funding and collaborators from industry and academia for institute research work.
4. Finding suitable R&D grants from government and private organisations for institute research work.
5. Liaising with funding agencies.

Attendants

Mr. Dibakar Sharma

Senior Attendant
0361-258-3088
diblib@iitg.ac.in

1. Entry of receipts & despatch (i.e. incoming & outgoing) documents.
2. Scanning of Purchase orders.
3. Emailing of purchase order to vendor and PI.
4. Inventory of Office stationeries.
5. Physical transmission of documents/files from R&D building to other department/administration etc..

Mr. Pranab Kalita

Attendant
pranabk@iitg.ac.in

1. Tracking of files from the file room.
2. Entry of receipts & despatch (i.e. incoming & outgoing) documents (In case of Ranjan Patowary he will do this job).
3. Distribution of documents/ files from individuals desk for onwrd transmission to other desk throughout the day..
4. Maintenance and arrangement of meeting room (glass of water, tea , snacks etc.) .
5. Physical transmission of documents/files from R&D building to other department/administration etc..
*Note1: Misc. BMR to be assigned by the individual dealing with the subject..
**Note2: Apart from the above, Dean/ Associate Dean /HoS (R&D) may assign any work as per the requirement of R&D section.

Mr. Bubul Das

Attendant
bubuldas605@rnd.iitg.ac.in

1. Tracking of files from the file room.
2. Entry of receipts & despatch (i.e. incoming & outgoing) documents (In case of Ranjan Patowary he will do this job).
3. Distribution of documents/ files from individuals desk for onwrd transmission to other desk throughout the day..
4. Maintenance and arrangement of meeting room (glass of water, tea , snacks etc.) .
5. Physical transmission of documents/files from R&D building to other department/administration etc..
*Note1: Misc. BMR to be assigned by the individual dealing with the subject..
**Note2: Apart from the above, Dean/ Associate Dean /HoS (R&D) may assign any work as per the requirement of R&D section.